Prepare For Your Day Camper's Time at Camp Jorn

Support Camp Jorn by Purchasing Items from Our Amazon Wish List
Did you know that you can contribute to Camp Jorn's success by purchasing an item off our Amazon wish list? Camp Jorn has created an Amazon wish list so you can quickly and easily take a look at the donations we would most appreciate! These wish list items have been identified based on camp programs and general camp needs throughout the summer. Click here! 
Camp Jorn Gender Inclusion Policy 

We strive to ensure that everyone, regardless of ability, age, cultural background, ethnicity, faith, gender, gender expression, gender identity, ideology, income, national origin, race or sexual orientation feels welcomed, affirmed, supported and has the opportunity to reach their full potential with dignity and respect.

View our Camp Jorn Gender Inclusion Policy and Resources

Camp Jorn YMCA Statement Of Purpose For Diversity and Inclusion

Camp Jorn YMCA Statement Of Purpose For Diversity and Inclusion

Program Definitions

Diversity: The presence of differences that make each person unique and that can be used to differentiate groups and people from one another. 

Inclusion: The full engagement and development of all Y stakeholders (campers, staff, participants, members, policy volunteers, program volunteers, partners, communities, vendors, etc.).

Equity: Equity is the guarantee of fair treatment, access, opportunity, and advancement for all, while striving to identify and eliminate barriers that have prevented full participation of some groups; it acknowledges historically underserved and underrepresented populations, and that fairness regarding these unbalanced conditions is needed to assist equality in the provision of effective opportunities to all groups.

Camp Jorn Diversity & Inclusion Statement  

Camp Jorn YMCA is made up of people of all ages and from every walk of life living, working, and playing side by side to strengthen communities. Together we work to ensure everyone has the opportunity to live and experience life to its fullest in a safe environment. We share the values of caring, honesty, respect and responsibility—everything we do stems from these Core Values.

Arrival/Departure from Camp by bus

Busing

Bus service is available from Arbor Vitae-Woodruff Elementary School (AV-W). Please use the transportation form during the registration process to select this option for your camper. There is a fee of $8 per day per camper. Campers will be supervised by camp staff during their travel to and from camp.

Pick up/drop off location: Back parking lot at AV-W, 11065 Old 51 N, Woodruff, WI 54568 • The shuttle starts loading at 7:10am and leaves AV-W at 7:30 am • Shuttle leaves Camp Jorn at 4:45 pm and arrives back at AV-W at 5:15 pm. Check in and check out will be done at the bus stop with Camp Jorn staff. Buses will always have staff on board to supervise campers. Supervisors go through orientation during staff training regarding bus transportation and assisting parents and campers at stops. Bus staff will assist campers during the bus ride (getting seated, roll call, answer questions, help with any needs, etc.) Let your camper know staff is there to help!

Busing from AVW

Check in: As a reminder when checking in for the AVW bus parents should park in the designated check in spot, behind the bus/along the side walk and campers should remain in their cars until a staff member comes over and checks you in. Parent's and camper's should not line up for the bus before getting checked in.  Camper's will be checked in, in the order in which they arrived. We aren't requiring masks on the day camp bus but are still trying to mitigate any risks with simple check in questions. 

Check out: Upon arrival parents/guardians should remain in their vehicle. Please have your ID ready. Staff members will check identifications at the bus stop and dismiss campers in the order in which parent's arrive. You will check your camper out at the same location you do check in

We request that all children be picked up from the shuttle drop off by 5:30 pm. If there should be changes that would affect a campers’ pick-up or drop off time (emergencies, weather, etc.) camp will email all parents, and use Facebook to notify parents. If a child is not picked up by 5:30 PM, and no contact can be made with authorized persons, the camper will return to Camp Jorn with their counselor and can be picked up there.

All campers utilizing the shuttle must be pre-registered for the bus. The “State of Wisconsin Transportation Permission-Child Care Centers” form must also be filled out and signed by a parent/guardian.

Arrival/Departure from Camp by car

When you are dropping off or picking up your camper parents/guardians must sign their camper in and out. Please have a photo ID ready at pick up as our counselors need to verify everyone as an authorized person. We will not release campers to any unauthorized person. All authorized persons should be listed on the Enrollment Form. If your authorized persons change, please notify us in writing to either the Office Manager or Program Director. Pick up and drop off is located at the Day Camp Pavilion.

  • Drop off time at camp: 7:30-8:30am
  • Pick up time at camp: 4:30-5:30pm
  • Parents/guardians arriving after 5:30pm will be charged $1.00 per minute for every minute
  • If you are dropping off your camper late or picking up early, please notify the office by calling 715-543-8808 or email jenn@campjornymca.org
What to pack for camp

We suggest that you put first and last name on all items that your camper brings.

  • Backpack to hold personal items
  • Water bottle with name on it
  • Closed toed shoes
  • Long pants when cool
  • Extra clothing
  • Swimsuit & towel (each day)
  • Sunscreen
  • Insect repellent
  • Raincoat
  • Sweater, Sweatshirt, or Light Jacket when cool

Items to NOT bring: (Camp Jorn is not responsible for lost or stolen property)

If your campers bring these to camp, we will keep them in the office for the day.

  • Electronics: tablets, phones, music devices,
  • Valuables, toys, Pokémon cards
  • Animals/Pets
  • Candy/Soft Drinks/food
  • Nut-products of any kind
  • Vehicles
  • Alcohol/Drugs
  • Weapons/Camping knives

Please check your child’s backpack to ensure these items are kept at home. Thank you!

Camper photos

View weekly photo galleries and videos from camp!

Each day we take several hundred photos of camp in action. We then post some to our social media accounts (check us out on facebook & instagram) as well as use Smug Mug, where we post the bulk of the photos. We will post to Smug Mug every other day throughout the session. Please note that we take many photos each day and while we try our best to get a variety of shots not every camper will necessarily be in a photo each day.

Contact information for changes/emergencies

Session changes, cancellations or questions email Jenn@campjornymca.org or call 715-543-8808

What if my child has special dietary needs or food allergies?

We have worked with a variety of campers to accommodate their dietary needs or food allergies. Camp Jorn YMCA is nut free and our kitchen has worked with lactose-free, gluten-free, vegetarian and vegan campers, as well as a variety of food allergies. 

If your child has food allergies or other health-related issues, it’s important to let us know on your camper's health history form. 

Health care at Camp

Medical/emergency procedure: If a minor injury occurs at camp, the camp staff follows standard first aid procedures. Any injury that may result in a scar, an injury to the head, face, or mouth, camp staff will call parents as soon as possible. In the event of a serious injury or illness, the camp staff will notify the parents/guardians immediately to secure permission for appropriate medical attention or need to pick up the child. If the injury requires immediate medical treatment, the camp staff will call 911 and then notify the parents/guardians. The designated hospital for treatment of any serious injury is Howard Young Medical Center – Emergency Room, Woodruff, 715-356-8005.

Health concerns: Any health concerns listed on your camper’s health form (non-food allergies, ADHD, etc.) will be addressed by the health Officer. Staff working directly with your camper will be aware of any additional needs your camper may have while in our care.

Ill child procedure: When a child with an illness or condition, such as vomiting or diarrhea, having the potential to affect the health of other persons is observed at camp, the child shall be isolated in the Health Center Room. Our isolation rooms have a bed and are monitored by our health care staff. Isolation shall be used until the child can be picked up from camp. The child’s parent, or emergency contact will be contacted as soon as possible after the illness is discovered and your camper will need to be picked up as soon as possible.

 

How can I check to see how my child is doing at Camp?

Our goal is to make each family (both parents and child) comfortable throughout the camp experience. Camp Jorn YMCA actively posts pictures throughout the session for family and friends to see what is happening at camp. We encourage families to call 715-543-8808 or email jenn@campjornymca.org throughout the session if you have a question or concern about your child.

My child will be celebrating a birthday at Camp what happens?

When someone has a birthday at Camp we will celebrate on that day at lunch. One of our traditions is to have the entire camp sing happy birthday to them!

Can we make a friend request?

Please note that due to large enrollment numbers and limited availability we are unable to honor day camp friend requests. Camp is a great opportunity to make new friends. Our camp groups are designed for the safety of all children and are based on camper-to-staff supervision ratios.  Thank you for your understanding.

Traditional day camp groups

Campers are placed into smaller cohorts with 1-2 staff members and 10-14 camper's their own age. Please note that some age groups require more than one cohort to better serve the needs of our camp community.

Guppies & Minnows- traditionally reserved for our youngest campers ages 5 & 6 years old.

Perch & Walleye- traditionally reserved for campers ages 7 & 8

Bluegill & Northern's- traditionally reserved for campers ages 9 & 10

Muskies- traditionally reserved for campers ages 11-14

Counselor to Child Ratio for Children in Day Camp- Age of Children Minimum Number of Counselors to Children:

  • 4.9 Years to 5 Years 1:6
  • 5 Years and 6 Years 1:12
  • 7 Years and Over 1:18

 

My camper has to leave camp early. What is the notification process?

If your camper needs to leave early, please call the office 715-543-8808 or email jenn@campjornymca.org and give the office the time and day that you need to pick them up. That way your camper will be ready when you arrive. You can also let us know when you check your campers in. All campers must sign out in the office if leaving at any time other than the scheduled end of session departure.

Can I come and do a tour before Camp begins?

Yes! We would love to give you a tour. Feel free to call 715-543-8808 and schedule a tour during a time that works for you.

Snacks & Lunch

Camp Jorn will provide a light morning breakfast (8:45-9:15 am), lunch (11:30-12:10 pm) and a light afternoon snack (3:00-3:30 pm), as well as milk and water for meal and snack times. If your camper is participating in an overnight, dinner and breakfast will be provided as well. In the case of any dietary restrictions please make sure to provide all information on the Health Form.

Camp Jorn is now in partnership with Summer Camp Cooks, a group that is focused and dedicated to providing a high quality dining experience for summer camp participants. Summer Camp Cooks will provide a wider variety of meals, new options for campers with dietary restrictions, and a higher quality meal that we can serve to our campers. We are excited to welcome Summer Camp Cooks to Camp Jorn, for more information on Summer Camp Cooks, please see their website linked here.
 
Summer Food Service Program

Stressing the importance of offering FREE nutritious meals to children during the summer months, Camp Jorn YMCA is participating in the Summer Food Service Program.

The Summer Food Service Program (SFSP) provides FREE nutritious meals to children during the summer when free and reduced-price school meals are typically unavailable. It is funded by the U.S. Department of Agriculture (USDA) and administered by the Wisconsin Department of Public Instruction.

Breakfast and lunch are available to all youth age 18 and under.

In accordance with federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, this institution is prohibited from discriminating on the basis of race, color, national origin, sex (including gender identity and sexual orientation), disability, age, or reprisal or retaliation for prior civil rights activity.

Program information may be made available in languages other than English. Persons with disabilities who require alternative means of communication to obtain program information (e.g., Braille, large print, audiotape, American Sign Language), should contact the responsible state or local agency that administers the program or USDA’s TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339.

To file a program discrimination complaint, a Complainant should complete a Form AD-3027, USDA Program Discrimination Complaint Form which can be obtained online at: https://www.usda.gov/sites/default/files/documents/USDA-OASCR%20P-Complaint-Form-0508-0002-508-11-28-17Fax2Mail.pdf, from any USDA office, by calling (866) 632-9992, or by writing a letter addressed to USDA. The letter must contain the complainant’s name, address, telephone number, and a written description of the alleged discriminatory action in sufficient detail to inform the Assistant Secretary for Civil Rights (ASCR) about the nature and date of an alleged civil rights violation. The completed AD-3027 form or letter must be submitted to USDA by:

1.mail:
U.S. Department of Agriculture
Office of the Assistant Secretary for Civil Rights
1400 Independence Avenue, SW
Washington, D.C. 20250-9410; or

2.fax:
(833) 256-1665 or (202) 690-7442; or

3.email:
program.intake@usda.gov

This institution is an equal opportunity provider. 

 

Are cell phones, computers, iPods or other electronics allowed at camp?

Camp is a place to connect with people in real and meaningful ways and to enjoy nature’s beauty and unique sounds. We do not allow cell phones, computers, iPods or other electronic devices. 

Weather

Camp is held rain or shine. Campers should dress appropriately for any weather; we suggest packing a spare set of dry clothing and raincoat for rainy days. In the event of severe weather such as extreme heat or rain, campers will be moved inside the YMCA to a safe area where their camp activities will continue.

Lost and found

Check with Camp Staff for Lost and Found items.  Families can call the camp office for specific questions or make arrangements to come and look through our lost and found. If items aren’t claimed after day camp ends, they will be donated locally.

We will do our best to help campers remember their things. 

The Y is not responsible for lost or stolen items

Swimming
  • All campers will swim.
  • Counselors are required to be engaged with the campers when their group is swimming.
  • Children will never be forced to swim if they don’t want to.
  • Campers are required to take a swim test to ensure their safety.
  • Campers may be required to wear a lifejacket depending on swim ability.
Staff selection: How are staff members selected?
  • Each staff member goes through an extensive hiring process including a criminal history background check, reference checks and an interview.
  • Staff receives extensive training in camp program areas, relating to children, licensing policies, health and safety skills and are First Aid and CPR certified.
  • Staff members are committed to being positive role models for campers.