Prepare For Your Day/Sprout Camper's Time at Camp Jorn

AVW Shuttle Service

Bus Service: Available from Arbor Vitae–Woodruff Elementary (AV-W) for Day Camp. Select weeks during registration under Additional Options.

Fee: $50 per child/week
Supervision: Camp Jorn staff accompany campers on the bus.

Location: Back parking lot at AV-W, 11065 Old 51 N, Woodruff, WI 54568

Schedule:

• Morning: Load 7:10 AM | Depart 7:30 AM

• Afternoon: Depart Camp Jorn 4:30 PM | Arrive AV-W 5:00 PM

Check-In:

• Park in designated spot behind the bus/along sidewalk.

• Campers stay in vehicles until staff check them in, in order of arrival.

Check-Out:

• Remain in your vehicle; staff will verify ID and dismiss campers in arrival order.

Notes:

• Pick-up by 5:30 PM.

• Changes (emergencies, weather) will be communicated via email and Facebook.

• If not picked up by 5:30 PM and no contact is made, campers return to Camp Jorn for pick-up.

ogram campers require a signed State of Wisconsin Transportation Permission-Child Care Centers form.

Drop-Off & Pick-Up

Location:
Day Camp Pavilion

Sign-In/Sign-Out Procedure:

• Parents/guardians must sign their camper in and out.

• Please have a photo ID ready at pick-up, as counselors will verify that the person is authorized.

• Campers will not be released to anyone not listed as an authorized person on the Enrollment Form.

• If your authorized persons change, notify the Registrar, Jenn Davis, in writing.

Drop-Off & Pick-Up Times:

• Drop-Off: 7:30 – 8:30 AM

  • Please ensure campers are dropped off by 8:30 AM.

• Pick-Up: 4:30 – 5:30 PM

Late Pick-Up Policy:

• Parents/guardians arriving after 5:30 PM will be charged $1.00 per minute for every minute past pick-up.

Early/Late Drop-Off or Pick-Up:

• If you need to drop off late or pick up early, please notify the office at 715-543-8808 or email jenn@campjornymca.org.

What to Bring to Camp 

Labeling:

• We suggest putting first and last names on all items your camper brings.

Essential Items:

• Backpack to hold personal items

• Water bottle with name on it

• Closed-toed shoes

• Long pants when cool

• Extra clothing

• Swimsuit & towel (each day)

• Sunscreen

• Insect repellent

• Raincoat

• Sweater, sweatshirt, or light jacket when cool

Items Not to Bring

Camp Jorn is not responsible for lost or stolen property. If any of these items are brought to camp, they will be kept in the office for the day.

• Electronics: tablets, phones, music devices

• Valuables, toys, trading cards (e.g., Pokémon cards)

• Animals/Pets

• Candy, soft drinks, or other food

• Nut products of any kind

• Vehicles

• Alcohol, drugs

• Weapons or camping knives

Reminder: Please check your child’s backpack to ensure these items stay at home. Thank you!

Photos & Videos

View weekly photo galleries and videos from camp!

Each day we take several hundred photos of camp in action. We then post some to our social media accounts (check us out on facebook & instagram) as well as use Smug Mug, where we post the bulk of the photos. We will post to Smug Mug every other day throughout the session. Please note that we take many photos each day and while we try our best to get a variety of shots not every camper will necessarily be in a photo each day.

Session Changes, Cancellations, or Questions

Session changes, cancellations or questions email Jenn@campjornymca.org or call 715-543-8808 ext 0201.

Dietary Needs & Food Allergies 

• Camp Jorn YMCA is nut-free.

• Our kitchen has experience accommodating campers with lactose-free, gluten-free, vegetarian, and vegan diets, as well as a variety of food allergies.

• If your child has food allergies or other health-related concerns, please provide this information on your camper’s Health History Form.

Medical, Health, and Illness Procedures 

Minor Injuries

• For minor injuries, camp staff follow standard first aid procedures.

• For injuries that may result in a scar or involve the head, face, or mouth, parents will be called as soon as possible.

Serious Injuries or Illness

• In the event of a serious injury or illness, camp staff will notify parents/guardians immediately to secure permission for medical treatment or pickup.

• If immediate medical attention is required, staff will call 911 first, then notify parents/guardians.

• The designated hospital for serious injuries is:
  Howard Young Medical Center – Emergency Room, Woodruff, 715-356-8005

Health Concerns

• Any health concerns listed on the camper’s Health Form (e.g., non-food allergies, ADHD) will be addressed by the Health Officer.

• Staff working directly with your camper will be aware of additional needs to ensure safety and comfort.

Ill Child Procedure

• If a child shows symptoms of illness or a condition that could affect others (e.g., vomiting, diarrhea), they will be isolated until their parent/guardian can pick them up. 

• Parents or emergency contacts will be contacted immediately, and the child must be picked up as soon as possible.

Staying Connected

Our goal is to make each family—both parents and campers—comfortable and informed throughout the camp experience.

• Photos & Updates: Camp Jorn actively posts pictures throughout each session so family and friends can see what’s happening at camp. Click here to view photos!

• Questions or Concerns: We encourage families to reach out at any time. You can call 715-543-8808 or email jenn@campjornymca.org with any questions or concerns about your child.

Birthday Celebrations 

• When a camper has a birthday at camp, we celebrate on that day during lunch.

• One of our special traditions is having the entire camp sing “Happy Birthday” to the birthday camper!

Friend Requests 

Please note that due to large enrollment numbers and limited availability, we are unable to honor day camp friend requests.

Camp is a wonderful opportunity for campers to make new friends. Group assignments are carefully designed to ensure the safety of all children, based on camper-to-staff supervision ratios.

Thank you for your understanding.

Camper Grouping & Counselor Ratios 

• Campers are placed into smaller cohorts with 1–2 staff members and 10–12 campers of similar age.

• Some age groups may require more than one cohort to best meet the needs of our camp community.

Counselor-to-Child Ratios for Day Camp:

Early Departure 

If your camper needs to leave before the scheduled end of the session, please:

• Call the office at 715-543-8808 or email jenn@campjornymca.org with the time and day you plan to pick up your camper.

• You can also notify staff when checking your camper in in the morning.

All campers must sign out in the office if leaving at any time other than the scheduled departure. This ensures their safety and proper supervision.

Schedule a Camp Tour 

We would love to give you a tour of our camp!

• Please call 715-543-8808 to schedule a visit at a time that works best for you.

Meals & Snacks 

• Camp Jorn provides:

  • Light morning snack

  • Lunch

  • Light afternoon snack

  • Milk and water during meals and snack times

• For campers participating in overnight programs, dinner and breakfast are also provided.

• Dietary Restrictions: If your camper has any dietary restrictions, please provide all relevant information on the Health Form.

Summer Food Service Program

Camp Jorn YMCA participates in the Summer Food Service Program (SFSP), which provides FREE nutritious meals to children during the summer when school meals are not available.

• Who is eligible: All youth age 18 and under

• Meals provided: Breakfast and lunch (in addition to Camp Jorn’s regular snacks and meals)

• Funding: Program is funded by the U.S. Department of Agriculture (USDA) and administered by the Wisconsin Department of Public Instruction

Non-Discrimination Statement

In accordance with federal civil rights law, this institution is prohibited from discriminating on the basis of:

• Race, color, national origin

• Sex (including gender identity and sexual orientation)

• Disability, age

• Reprisal or retaliation for prior civil rights activity

Accessibility

Program information may be available in languages other than English.

• Persons with disabilities requiring alternative means of communication (e.g., Braille, large print, audiotape, American Sign Language) should contact the responsible state or local agency administering the program, or USDA’s TARGET Center at (202) 720-2600 (voice and TTY), or the Federal Relay Service at (800) 877-8339.

How to File a Discrimination Complaint

To file a complaint, complete the USDA Program Discrimination Complaint Form (AD-3027), available:

• Online: USDA Complaint Form

• By phone: (866) 632-9992

• Or by writing to USDA with your name, address, phone number, and details of the alleged violation.

Submit the completed form or letter to USDA via:

1. Mail:
   U.S. Department of Agriculture
   Office of the Assistant Secretary for Civil Rights
   1400 Independence Avenue, SW
   Washington, D.C. 20250-9410

2. Fax: (833) 256-1665 or (202) 690-7442

3. Email: program.intake@usda.gov

Camp Jorn YMCA is an equal opportunity provider.

Electronics Policy 

Camp is a place to connect with people in real and meaningful ways and to enjoy nature’s beauty and unique sounds.

• Electronic devices such as cell phones, computers, iPods, and similar devices are not allowed at camp.

This helps ensure that campers are fully engaged in activities, friendships, and the outdoor experience.

Weather & Clothing 

• Camp is held rain or shine. Campers should dress appropriately for any weather.

• We suggest packing a spare set of dry clothing and a raincoat for rainy days.

• In the event of severe weather—such as extreme heat, heavy rain, thunder, or lightning—campers may be moved indoors to the YMCA to a safe area. Camp activities will continue indoors until it is safe to resume activities outdoors.

• Swimming & Water Safety 

  • All campers will have the opportunity to swim.

  • Counselors are required to actively supervise their campers during swim time.

  • No child will be forced to swim if they do not want to.

  • Campers are required to take a swim test to ensure their safety.

  • Depending on swim ability, campers may be required to wear a lifejacket.

  This ensures a safe and positive swimming experience for all campers.

• Staff Qualifications & Training

  • Each staff member undergoes an extensive hiring process, including:

    • Criminal history background check

    • Reference checks

    • Interview

  • Staff receive comprehensive training in:

    • Camp program areas and activities

    • Child development and positive guidance

    • Licensing policies, health, and safety skills

    • First Aid and CPR certification

  • Staff members are committed to being positive role models and providing a safe, engaging, and supportive environment for all campers.

Health & Illness Policy 

For the health and safety of all campers, please do not send your child to camp if they are ill.

• If your child is ill and must miss camp, notify the camp by phone or email.

• Camp only provides refunds for sick days with a doctor’s note.

• If your camper contracts a communicable disease, parents must notify the Camp Director as soon as possible. The Camp Director will inform other participants in writing.

Guidelines for Returning to Camp:

Health & Safety Notes:

If your child has any conditions requiring special care — such as anaphylaxis, severe asthma, seizures, Type 1 diabetes, gastrointestinal disorders, motor disorders, ADHD, autism, cognitive disorders, or other exceptional health conditions — please contact our CEO, Katy Bost, at Katy@campjornymca.org as soon as possible. This will allow us to review your camper’s health history and treatment, and determine if Camp Jorn can safely meet their needs.​

Lost & Found

• Label all personal items clearly with your camper’s full name.

• If your camper loses an item, please contact the camp office as soon as you notice. If the item has been found, we will work with you to return it.

• Unclaimed items are stored for two weeks. Due to the high volume of lost and found items, Camp will not send notifications regarding lost items. Claiming items is the responsibility of the camper or family.

• The Y is not responsible for lost or stolen items.

Injury & Emergency Procedures 

• Campers are well cared for. All camp staff are First Aid & CPR certified.

• Minor injuries such as bumps, bruises, and scrapes will be treated by staff.

• For injuries that may result in a scar or involve the head, face, or mouth, staff will call parents as soon as possible.

Serious Injuries or Emergencies

If an injury requires more attention than staff are trained to provide, the following steps will be taken:

1. Call 911 and provide immediate first aid.

2. Contact parents or emergency contacts. If they cannot be reached, staff will proceed with emergency care.

3. If emergency transport is required, a staff member will accompany the child to the hospital and remain until a parent/guardian arrives.

4. The designated hospital for serious injuries is:
   Howard Young Medical Center – Emergency Room, Woodruff, 715-356-8005

Illness

• In the case of illness, parents or emergency contacts will be called to arrange treatment or pick-up.

• If your child is ill and must miss camp, please notify camp by phone or email.

• Behavior Expectations & Discipline 

  Campers are expected to follow camp rules and behavior guidelines. Examples of unacceptable behavior include:

  • Fighting or bullying

  • Refusing to follow behavior guidelines and rules

  • Use of profanity, vulgarity, or obscenity

  • Stealing or damaging personal or camp property

  • Refusal to participate in activities or cooperate with staff

  • Leaving the program area without permission

  Important: Camp Jorn reserves the right to send a camper home without a refund if consistent misbehavior negatively affects the experience of other campers or camp programming.

• Termination & Withdrawal 

  Parent-Initiated Withdrawal

  • A two-week written notice is required if a parent decides to withdraw their child from the program.

  • The YMCA will return all fees except the deposit.

  • After two weeks, refunds are not available, and parents are responsible for payment.

  Mutual Termination

  • If both parents and staff agree that a child’s placement in the program is not appropriate or in the child’s best interest, the child may be withdrawn with loss of deposit.

  Camp-Initiated Termination

  A parent may be asked to withdraw their child when:

  • It is evident that the child cannot adjust to the program’s environment.

  • A child’s behavior becomes detrimental to other children or staff.

  • A parent/guardian fails to complete and submit required forms.

  • A parent/guardian fails to pay fees.

  • A parent/guardian fails to observe program regulations, including arrival and departure rules.

  • Approval: Camp termination must be approved by the Camp Director.

  • Refunds: Withdrawal under camp termination is without refund for the current week and all deposits.

Cancellation/Refund Policy

We understand that schedules can change. Any changes to your camper’s session must be submitted in writing to the camp office. We will do our best to accommodate changes based on availability.

• Deposit: The $30 deposit is non-refundable. It may be transferred to another Day Camp or Sprout session based on availability.

• Balance: The remaining balance is refundable if cancellation occurs at least 2 weeks before the session start date. Exceptions may be made for medical reasons.

• Cancellation due to misconduct: Camp Jorn YMCA will retain 100% of the session fee.

• Single-day absences or illnesses: Campers are not eligible for refunds or credits for partial or single-day absences or illnesses.

Camp Jorn YMCA Statement Of Purpose For Diversity and Inclusion

Program Definitions

Diversity: The presence of differences that make each person unique and that can be used to differentiate groups and people from one another. 

Inclusion: The full engagement and development of all Y stakeholders (campers, staff, participants, members, policy volunteers, program volunteers, partners, communities, vendors, etc.).

Equity: Equity is the guarantee of fair treatment, access, opportunity, and advancement for all, while striving to identify and eliminate barriers that have prevented full participation of some groups; it acknowledges historically underserved and underrepresented populations, and that fairness regarding these unbalanced conditions is needed to assist equality in the provision of effective opportunities to all groups.

Camp Jorn Diversity & Inclusion Statement  ​

Camp Jorn YMCA is made up of people of all ages and from every walk of life living, working, and playing side by side to strengthen communities. Together we work to ensure everyone has the opportunity to live and experience life to its fullest in a safe environment. We share the values of caring, honesty, respect and responsibility—everything we do stems from these Core Values.

Inclusion & Equity 

At Camp Jorn, we strive to ensure that everyone feels welcomed, affirmed, and supported, regardless of:

• Ability

• Age

• Cultural background or ethnicity

• Faith

• Gender, gender expression, or gender identity

• Ideology

• Income

• National origin

• Race

• Sexual orientation

We are committed to providing all campers the opportunity to reach their full potential with dignity and respect.

For more information, view our Camp Jorn Gender Inclusion Policy and Resources.